You send hours or salaries
Recommended
- We calculate tax, National Insurance and pension
- You get each person's take-home pay to transfer
- Everything reported to HMRC on time
Companies · Sole traders · Cafés and shift work
Payroll and pensions, right every pay day
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We work out every payslip, file your PAYE returns, run your workplace pension and keep an eye on every payment to HMRC and your pension provider, so your staff are paid correctly and nothing slips through.
£33.60a month for your scheme
£3.42per payslip
Prices include VAT
Two ways to run payroll
From hours to payslips
Tell us what each person earned, and we tell you what to pay them and what to pay HMRC.
You tell us what you paid
Possible, but easier to get wrong
- We gross up the amount you agreed with each person
- Tax and National Insurance added on top
- The cost to you is higher than it looks
We watch your HMRC payments
Payroll taxes are usually collected by direct debit or paid from your business account. We tell you the amount and the date, check the payment is set up, and remind you if there may not be enough in the account: a failed payment brings interest and penalties.
Workplace pensions
Do you have to offer a workplace pension?
Every employer has auto-enrolment duties to The Pensions Regulator, but a company run only by its directors is often exempt. The difference is whether anyone has a contract of employment.
- Staff aged 22 to State Pension age earning over £10,000 a year must be enrolled
- A declaration of compliance is due within five months of your duties starting
- Every three years, opted-out staff are re-enrolled and you declare again
Quick check
General guidance from The Pensions Regulator's rules. We confirm your position before anything is set up.
Where it goes wrong
Pension problems we fix most often
Pensions are the part of payroll owners most often run themselves, and where mistakes stay hidden longest. We set up the scheme, connect it to your payroll software, and check every upload and payment.
Never registered
Duties started but the scheme was never set up, or The Pensions Regulator was never told.
No declaration
The declaration of compliance, and the re-declaration every three years, quietly missed.
Uploads not sent
Some providers need each pay run uploaded by hand. Skip one and the contributions are wrong.
A payment missed
One unpaid collection can block every payment after it until the provider sorts it out.
An employee left out
A small error on a starter's record and they are never enrolled at all.
Software flags
Some payroll software holds back a pay run until the pension settings are complete, even when you may be exempt.
Cafés, shops, production and shift work
Changing rotas? We set up your timesheets
When hours change every week, payroll is only as good as the timesheet behind it. We set up time tracking so clock-ins flow into payroll automatically, and show your team how to use it.
What we do
Choose and set up the timesheet system, connect it to payroll and show your managers how it works.
What we need from you
Your manager or director approves the timesheet and sends it on time. We pay what you approve, so we cannot be responsible for the hours, or chase you ten times a month.
£300to set up timesheets, once£20 / £30per starter / per leaver
Every pay day
How a pay run works
The same steps every week or month, so your staff are always paid on time.
- 1
Set-up
PAYE registration, payroll software, and your pension scheme connected to it.
- 2
You send hours
Approved timesheets or salary changes, starters and leavers.
- 3
We calculate
Tax, National Insurance, pension and each person's take-home pay.
- 4
You approve and pay
You check the pay run and pay your staff from the figures we send.
- 5
We report
PAYE return to HMRC and contributions uploaded to your pension provider.
- 6
We check payments
HMRC and pension payments followed up, with a reminder if anything is due.
Prices including VAT
Work out your payroll fee
Payroll on its own, for businesses that keep their own books. With our monthly accounting, payroll is part of one fee.
Your estimated fee, including VAT
£62
a month
plus once, to get started
An estimate from your answers. A specialist confirms your exact fee in a free 15-minute Zoom meeting.
Book a free Zoom meetingQuestions
Payroll and pension questions
Scroll over them, use the arrows or select a question.
Usually not. If your company has no staff other than directors and no more than one director has a contract of employment, there are normally no auto-enrolment duties. You should still tell The Pensions Regulator that you are exempt. Once you take on an employee, or two or more directors have employment contracts, the duties apply.
Workers aged 22 to State Pension age who earn over £10,000 a year must be enrolled automatically. Others can ask to join, and some must be enrolled if they ask. We assess every worker on every pay run.
Within five months of your duties starting, you must tell The Pensions Regulator how you have met them. Every three years you must re-enrol eligible staff who opted out and declare again. Missing it can lead to fines.
Either. Ideally you send us hours or salaries and we work out the tax, National Insurance and pension, and tell you exactly what to pay each person. If you have agreed a take-home amount with someone, we can gross it up, but it is easier to get wrong, so we recommend the first way.
Usually by direct debit or payment from your business account to HMRC. We tell you the amount and the date each month and check it has gone through: if the account is empty, the payment fails and interest and penalties follow.
Your manager or director. We set up the timesheet system and show you how it works, but we pay what you approve. Please send approved timesheets on time, so your staff are paid correctly and on the right day.
£20 for a new starter and £30 for a leaver, because a leaver needs a final payslip, unused holiday and a P45. This matters for businesses with frequent staff changes, such as cafés and seasonal work.
1 / 7
Auto-enrolment guidance from The Pensions Regulator. Thresholds are reviewed each year.
Taking on staff?
Get payroll right from the first payslip
We register you, set up your pension and run your first pay day with you.
Guides
Read before you decide
Plain-English guides by our accountants on the questions clients ask us about this service.
PayrollTaking on your first employee: PAYE, pensions and right to work
Read the guide →
DirectorsSalary or dividends: how to pay yourself from your company
Read the guide →
Limited companiesYear-end accounts: what directors must file, and when
Read the guide →
Limited companies